Plants will arrive packaged as carefully as possible using a mix of new and salvaged packing materials.
One thing you can do before your plants' arrival is to decide where they will be planted and begin to prep the area. Particularly for those of you ordering months before the bareroot planting season begins, that extra time gives you more options for site prep- for example you can spread a tarp or thick 8-12" mulch of woodchips over the planting area to smother the grass.
When your trees arrive, generally, as long as the ground isn’t frozen, its better for the trees to get in the ground even if the weather’s cold. If you don’t know where they’ll go or the ground is still frozen when they arrive, pot them up or plant them in loose rich garden soil to grow out until you know where they’ll live long term. Cuttings can go straight into their long-term home, into water to grow roots, or into garden beds to grow out for a year. The key point will all of these points is to make sure they do not dry out before planting. Try to store them somewhere cool and shady like in a garage if heeled in and awaiting planting. When you take your trees out to the field to plant, allow them 20-60 minutes to soak their roots in a bucket of water. Ensure the soil line of the tree matches ground level when planting. Compaction around the root zone can slow tree growth so use finger tips only to press soil back into place around the tree roots. And be sure to mulch the area of disturbed soil well after planting.
When planting into grassy areas: grass thrives in bacterial dominated soils and grasses can restrict water from reaching roots of trees. Trees tend to thrive in fungal dominated soils so it is important to assist in setting off the conversion to a more suitable habitat for the trees. Inoculating the planting area with a bit of mycelium from the local leaf duff then mulching with wood chips can help with this. The dense planting into deep soil prep of the Miyawaki method is also a way to help with the fungal conversion: plants are able to link up and support each other sooner when planted closely in a fungal dominant soil.